Supplier and Contract Management System
Since October 2006, all twenty-two councils within the Yorkshire and
Humber region have had access to the SCMS system with Harrogate Borough Council recently going live with this collaborative arrangement.
The single web-based SCMS portal provides both buyers and suppliers with secure access to the functionality they need to support the Procurement process. Buyers can create and publish tenders to a central electronic bulletin board, manage responses (questions, tenders, etc), turn awards into contracts, manage the contract lifecycle, maintain approved supplier lists, and monitor supplier performance. They can also view existing awarded contracts across all councils, making it far easier to benefit from any existing arrangements that may be in place.
Suppliers can self-register with one or more councils simultaneously, maintain their own profile information, and apply for as many categories of works, service or supply as they wish. They can also browse opportunities on the public bulletin board, view and download tender documents, upload tender responses, view details of awarded contracts, and access their own historical records.
WEBSITE
The SCMS website address is:
SCMS HELP DESK -LEEDS
For assistance using the SCMS website, please contact the Help Desk on:
The Help Desk is available during normal working hours, i.e.
9am to 5pm Monday to Thursday
9am to 4:30pm Friday.
WHAT IS SCMS?
The Supplier and Contract Management System (SCMS) is a regional (Yorkshire and the Humber) web based system which has three modules:
1.
Supplier Management
2.
Tender Management
3.
Contract Management
The system provides a secure single core database to hold information about each council's suppliers, tenders and contracts.
SCMS FEATURES
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Publicise current & future tenders
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Seek invited (restricted) tenders from approved list
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Seek advertised (open) tenders from all
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Tender search, filter & classification facility
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"2 way" electronic document transmission and dialogue facility
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User self-registration
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Multi format file attachment facility
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Auto notification of tenders
BENEFITS FOR SUPPLIERS
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FREE
to use
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Secure
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Access 24 hours a day/7 days a week
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Simple to self-register and use
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Documents can be downloaded and lodged electronically
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Online receipt confirmation
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Ability to find out about current and future tenders and awarded contracts
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Apply for approved list status for one or more councils
BENEFITS FOR BUYERS
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Improves transparency & openness
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Provides the ability to decentralise tendering
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Improves communication with suppliers
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Reduces advertising, paper and overhead costs
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Makes processes easier to manage and use
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Promotes partnership working
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Approved lists can be shared
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Identifies potential for collaborative procurement activity
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Encourages standardisation of procedures and documentation