HDBAC data protection

Data protection privacy statement

This statement confirms the commitment of Harrogate District Businesses Against Crime (HDBAC) to protect individual's privacy and to process personal information in a manner which meets the requirements of the General Data Protection Regulations and Data Protection Act 2018.

What personal information we may process

The information we collect may include:

  • names, addresses, occupations, images, descriptions, aliases, associates, vehicles and convictions
  • contact information
  • occupation and company details

We may use this information for the following reasons:

  • the prevention and detection of crime and the prosecution of offenders who are, or are suspected of being involved in business crime, anti-social behaviour or other criminal activity that impacts on our members or the local community
  • to manage membership and payment details
  • to send you information which we think may be of value or interest or to improve our member services
  • we may monitor or record any communication between you and this partnership for quality control and training purposes

How we may use this information operationally

  • we examine data and decide whether it is capable of being used to detect, prevent or reduce crime which is committed in our area of operation or elsewhere. Where this data is assessed as being relevant to our purpose, as defined above, we may make it available to our members and the Police through electronic or other means
  • where there is evidence that offenders are operating over a wider region, we may share that information with other Business Crime Reduction Partnerships and the police
  • we may communicate data to the police or other public agencies where it is relevant to do so for the purposes of the prevention and detection of crime and the prosecution of offenders, or for other reasons relating to the public objectives of those organisations
  • where a person has been excluded from the premises of our members for criminal or anti-social behaviour, we will endeavour to serve a copy of the notice on the excludee personally or by post. When this is not practicable and they become aware of their exclusion by virtue of being denied access to members premises, a copy of the notice will be provided to them on request
  • we will only communicate information from members, victims or witnesses to third parties with their agreement


The partnership has appropriate technical and organisational measures in place to prevent the unauthorised or unlawful processing of personal information and accidental loss or destruction of or damage to personal information.

Retention of personal information

We will not keep personal information for longer than is necessary for our purposes.

Your rights to access your personal information:

  • you are entitled, pursuant to the Act, to ask for a copy of your personal information, for which we will charge a £10 fee, and to have any inaccuracies in your information corrected. Disclosure will only be permitted in accordance with the Act to persons who have provided identification
  • where we hold data for which we are not the data controller we will not release that data
  • where data relates to other persons we will not release that data unless an application is received from that person
  • we may not release data which we assess as confidential and which may either interfere with a criminal investigation or which may assist persons committing crime
  • should you wish to access your information or have any other enquiries about data protection please contact community.safety@harrogate.gov.uk


HDBAC seeks to ensure that all information processed and circulated where appropriate is accurate. However HDBAC and its employees cannot accept any responsibility or liability for any claim, loss or damage whatsoever from the use of any information within, or accessed through, our HDBAC circulations.

Any information provided to members may only be used for the purposes of prevention and detection of crime and the prosecution of offenders.