Community defibrillator grant funding

The community defibrillator grant fund scheme is funded by Harrogate Borough Council.

The purpose of the fund is to support communities across the Harrogate district to purchase a Public Access Defibrillator (PAD). A defibrillator allows access to life-saving emergency equipment that is available for anyone to use when a cardiac arrest is suspected.

The successful grant applicants will be funded up to a maximum of £1,000 for the purchase of a defibrillator. An additional fund of up to £500 is available if the organisation wishes the defibrillator to be mounted on an external wall for maximum public access.

How much money is available?

Applications for grants of up to £1,000 towards the cost of a defibrillator are available to voluntary and community sector (VCS) organisations and parish councils from across the Harrogate district. A further amount of up to £500 is available for the purchase of an external wall-mounted cabinet if required.

A total fund of £15,000 is available.

Who can apply?

Applications are welcome from voluntary and community sector (VCS) organisation and parish councils from across the Harrogate district but in particular communities with a high footfall that do not currently have access to a defibrillator. The current locations of defibrillators in the Harrogate district can be found on the UK defibrillator network website. The network allows the ambulance service to direct people on-site to the defibrillator and will provide maintenance support etc.

In order to submit an application form you must:

  • be a voluntary or community group/organisation or parish council. If you intend to have the defibrillator mounted on an external wall you must be able to site the defibrillator in an open and accessible site that allows for community use/access
  • all applications must send a copy of the organisation's constitution/terms of reference
  • all applications must show proof of a registered bank account for the group/organisation

How to apply?

Complete the application form ensuring you upload the required supporting evidence. Your constitution/TORs and proof of bank account for the group/organisation.

Application form

All applications must be made on the online form. If this causes an issue please contact engagement@harrogate.gov.uk to arrange an alternative method.

If you have not had confirmation of receipt of your application within seven working days please contact engagement@harrogate.gov.uk to check that it has been received.

Timescales

  • applications will be accepted from 19 January 2023 until 5pm on 28 February 2023
  • grant applicants will be informed of the outcome of their application in the week commencing 13 March 2023

Grant fund criteria

Priority will be given to those applications that:

  • are in locations not currently served by a defibrillator
  • are within an open accessible public setting
  • have a reasonably high footfall
  • are an active community with lots of ongoing activities and footfall

Process for applications

  1. Complete the defibrillator application form and submit it by 5pm on 28 February 2023.
  2. Grant applications are assessed by a panel against the criteria and then approved/refused.
  3. Applicants will be notified of the outcomes by email shortly after the grants panel date.
  4. The final decision cannot be changed, with no appeal or discussions entered into.

Assessing applications

Assessment of the applications will be made by ourselves, Yorkshire Ambulance Service, Brimhams Active and a VCS representative.

Assessment will include looking at:

  • proximity to hospital accident and emergency facilities
  • community vulnerability
  • footfall within the area
  • location of the proposed defibrillator, whether portable or mounted on an external wall
  • governance of the applicant organisation
  • community support is available in the form of ‘defibrillator guardians’ who will be able to conduct a weekly visual check of the defibrillator equipment

Payment of grants

All grant offers to need to be agreed upon, signed, and returned within seven days of the offer being made. This offer secures the funding as Harrogate Borough Council will not exist after 31 March 2023. The grant will usually be paid in full in arrears, following receipt of a signed claim form and proof of purchase. However, in certain circumstances, it is possible for the grant to be paid in advance and you should discuss this requirement when applying.

From 1 April 2023 Harrogate Borough Council will no longer exist and North Yorkshire Council will come into effect. Payments will still be made after this date however claims need to be made in a timely manner. All claims must be made by 1 May 2023

Conditions of grant aid

A grant acceptance form will set out the conditions of grant aid. These include:

Equipment to be purchased. The British Heart Foundation is able to provide advice regarding the best defibrillator for your needs and where to purchase.

Wall-mounted installation. If you intend to keep your defibrillator outdoors, you will need an approved heated external cabinet. External cabinets have heating to protect the battery from damage in cold weather, they do come with a 3-pin plug, but will need to be hardwired into the electricity mains supply and will need a wall to be fixed to. The grant recipient will

  • cover any installation costs. In return, the successful applicant must agree to pay for installation through a local electrician (at a cost of approximately £250)
  • notify us via smallgrants@harrogate.gov.uk when the unit has been installed and working

Once the defibrillator has been received

Maintenance

Defibrillator guardians - defibrillators are designed to be low maintenance. It is recommended that someone check the defibrillator once a week to ensure it hasn't been used and is in good working condition with sufficient battery life, but they don't require any ongoing maintenance.

If you are budgeting ahead then it's worth knowing that the defibrillator will normally have a two year shelf life and the battery lasts for up to four years on standby. This will cost approximately £250, depending on the device. Applicants will be responsible for the purchase of all replacement consumables going forward.

Pads will need to be replaced if they are used to treat a cardiac arrest.

Every defibrillator will have an indicator to let you know the health of the device.

Registration

The grant recipient will register the defibrillator on The Circuit website.

Training

The British Heart Foundation provides a free CPR training kit with every defibrillator. This consists of an inflatable manikin and a DVD that teaches CPR in under an hour. Defibrillators are designed to be easy to use and so don't require any additional training. They also have online videos that show the defibrillator in use to help potential first responders become familiar with using a defibrillator.

Further conditions

The operation will be in accordance with our Equal Opportunities/Diversity Statement.

Successful applicants are expected to give credit to the support received from Harrogate Borough Council in any publicity.

If you are going to do any publicity or press releases applicants must contact us with any draft material.

A follow-up report will be required from the applicant. This may include a site visit or interview and provision of some or all of the following information:

  • surveys or questionnaires to ask residents what they think of the defibrillator
  • site visit
  • newspaper/press cutting
  • photographs
  • quotes from those who have benefitted
  • report back on usage.

How we use your information

Any information you give to us will be held securely and in accordance with the rules on data protection.  We will treat personal details as private and confidential and safeguard them. We will not disclose them to anyone unconnected with the council unless you have consented to their release or in certain circumstances where:

  • we are legally obliged to do so
  • disclosure is necessary for the proper discharge of our statutory functions
  • disclosure is necessary to enable us to provide you with a requested service or deal with your enquiry
  • where “legitimate interests” are relied on in relation to specific processing operations

We are under a duty to protect public funds. We may use the information you have provided for the prevention and detection of fraud. We may also share this information with other bodies responsible for public funds or for auditing them for these purposes.

For more information on privacy and how we use your data please take a look at our privacy notice at www.harrogate.gov.uk/privacynotice.

Freedom of Information

The Freedom of Information Act 2000 gives members of the public the right to request any information that we hold. This includes information received from third parties including grant applications and grant holders. If information is requested under the Freedom of Information Act we will release it, subject to exemptions. If you think that the information you are providing may be exempt from release you should let us know when you apply.

Assistance with applications

If you require assistance with your application please contact the partnership and engagement team at engagement@harrogate.gov.uk or 01423 500600.

Yorkshire Ambulance Service is available for supplier advice. Please contact yas.communityresilienceaed@nhs.net