The grant fund opportunity - now closed for applications
The Platinum Jubilee in 2022 will mark seventy years of Her Majesty's reign. An extended bank holiday, from Thursday 2 to Sunday 5 June 2022, will provide an opportunity for communities throughout the United Kingdom, Commonwealth and the world to come together to celebrate this historic milestone.
A funding pot of £15,000 has been made available. Local groups who would like to organise and host Platinum Jubilee inspired activities and events in the Harrogate district to enable local people to celebrate as a community can apply.
Community groups and organisations can apply for grants of between £200 to £1,000 for events and activities taking place over the Jubilee bank holiday and up to £2,000 for legacy projects that must be completed by 30 September 2022. Applicants must show a clear link to the celebration of the Queen's Jubilee in terms of theme and activity planning.
Eligible organisations are required to have a constitution/evidence of governance. This evidence must accompany the application.
We are hoping that local community groups and organisations will join in with the festivities and use this grant funding to bring local communities and individuals together to celebrate The Queen's Jubilee.
The aim of the fund
We aim to support a number of projects run by groups within the community across the Harrogate district that also brings local communities and individuals together to celebrate this unique event.
In particular, we aim to support our communities in hosting small scale activities and events to celebrate the Queen's Platinum Jubilee during the bank holiday weekend. Legacy projects will also be considered where the project completion date is no later than 30 September 2022.
Deadlines
Platinum Jubilee community grants fund open Monday 28 February 2022
All applications to be submitted by noon on Friday 8 April 2022
All applicants will be informed of the outcome of their application week commencing Monday 25 April 2022
Priority
Priority will be given to applications that meet the following criteria:
- events and activities that take place over the Jubilee bank holiday (Thursday 2 to Sunday 5 June 2022) that directly involve local communities and residents of all ages and abilities
- are legacy projects that can be appreciated both during and after the jubilee (to be completed by 30 September 2022)
- projects that have match funding and/or help in kind
Requirements
The projects must:
- be one-off
- have no ongoing running costs
- take place within the specified timescales
- submit a project evaluation form following the event
Who can apply?
Project proposals are welcome from parish/town councils, voluntary and community groups and schools that are wanting to host a community activity or legacy project that benefits the wider community. Projects are welcomed from umbrella groups set up to celebrate the Jubilee but proposals must be submitted by a formally constituted group or school.
The eligibility criteria are listed below:
- you must be a parish/town council or a formally constituted voluntary or community group or school within the Harrogate district (this evidence must be supplied on application)
- have a registered bank account for the group/organisation (this evidence must be supplied on application)
- projects must benefit the community locally.
- project expenditure cannot be for items that have already been purchased
Partnership bids must be able to demonstrate the commitment of all parties to the proposal (for example, via minutes of a meeting etc).
What can't be funded?
- ongoing or general commitments and running costs such as salaries/other employee costs, statutory training, rent, rates etc
- work which has already taken place
- grants to individuals
- building renovations
- general appeals or sponsorship
- clothing and uniforms
- prize money /funds
- activities of a religious nature
- activities of a political nature
- insurance costs
- food and refreshments including alcohol
Permissions
Applicants will be required to provide evidence that all necessary permissions are in place so that the proposals can be delivered. This might be approval to use private or public land, granting of any necessary licences etc.
Permissions for council-owned or managed land
To hold an event, activity or to carry out filming on council-owned or managed land you will first need to fill out the events enquiry form. For more information please visit www.harrogate.gov.uk/events-activities-council-land
Please note that these enquiries can take between two to 16 weeks. If your proposed activity is to be on council land we advise that you submit your events enquiry form ahead of submitting your grant application form. Funding is subject to confirmation that these permissions are in place.
If you are planning a street party please contact Area 6 Highways at North Yorkshire County Council for advice regarding street/road closure.
The grant allocation process
To be considered for funding applicants are asked to outline what they wish to do with the funding in no more than 250 words within the project proposal form.
Further information and evidence may be requested from applicants before funding is formally offered or a decision is made.
Approval
A grants panel will assess all the project proposals together after the closing date and choose the projects that best fit the purpose of the fund and meet the eligibility criteria.
The panel will aim to ensure a geographical spread of awards is made across the district.
Timescales
Open for project applications - Monday 28 February 2022
Closing date for applications - noon on Friday 8 April 2022
Notification of outcome - week commencing Monday 25 April 2022
Payment of grants
The grant will usually be paid in full in arrears, following receipt of a claim form. However, in certain circumstances, it is possible for the grant to be paid in advance and you should discuss this requirement when applying. As well as financial information you will be required to supply evidence of what has been achieved.
All enquiries and submission information
- for more information about the grants and to submit the required documentation please email engagement@harrogate.gov.uk
- all submissions should be made electronically. If this is a problem please contact engagement@harrogate.gov.uk for a paper copy
- all applications must send a copy of the organisation's constitution/terms of reference or demonstrate they are part of an umbrella group delivering jubilee projects/activities
- all applications must show proof of a registered bank account for the group/organisation
If you have not had confirmation of receipt of your proposal within seven working days please email engagement@harrogate.gov.uk to check that it has been received.