Comment on a planning application

Details of how to comment and what comments we are allowed to take into account.

How to comment

The easiest way is to use Public Access, our online database of planning applications, or you can write to us.

Your comment will be made available online to the public.

Please note that comments on planning applications need to be assessed and any personal information removed before publishing. Therefore it is our intention to publish comments within three working days of receipt. However there is potential in times of high workloads that this period may take longer.

If you are writing please quote the application reference number and submit your comments within the deadline given.

When making a comment, we strongly recommend you draft your comments first in a word processing software, and then copy/paste your comments into Public Access.

Please note there is a 30 minute time out when making comments on Public Access. Should your session time out, draft comments will be retained for up to two days. To retrieve them, you must login using the same device and browser within two days to finalise and submit your comments, otherwise they will be deleted. Draft comments are saved within your browser, so should they be lost we are unable to retrieve them for you.

Public Access help notes

  • you must include your name and address

    We suggest you:
    • do not include your signature
    • do not include your telephone number
    • do not include any other information you are unwilling to have published on the internet

What can I comment on?

We are only allowed to take material planning considerations into account when making decisions. Full details are given in new development - have your say.

There are occasions when other personal information is submitted within supporting documents, this personal information can include:

  • financial information
  • car registration plates
  • photos of individuals
  • a persons age
  • physical or mental health information
  • views on other individuals - such as their health or anything defamatory or libellous
  • how long a person has resided at a property
  • a persons employment history
  • criminal record - including alleged offences
  • children
  • racial or ethnic origin
  • religious or other beliefs
  • political opinions
  • membership of a trade union
  • sexual orientation or how a person identifies
  • and any other information which may identify an individual person or persons

Even if the applicant, or a person making comments on an application, wants the personal information to be published online, we must endeavour to remove it.

Therefore when submitting an application or comments please can you make sure that the above personal information is only submitted if it is a planning consideration, for example financial information which may support a change of use application from a business to a dwelling to show that a business is not viable or information to show that a fee is not required as the proposed development is for the sole use of a disabled person. We will endeavour to make sure this information is not published online.

If you submit personal information as set out above please can you ensure that it is either referred to in a covering letter - or contained within a separate document to aid identification and removal from the documents which will be published online.

If you would like to submit a comment you may email them directly, stating the case number, to

What happens after I have sent a comment?

  • your comment will be acknowledged
  • all comments can be viewed via the Documents Tab. Comments made directly via Public Access prior to 21 August 2017 on cases which were undetermined at that time can be viewed, but are held within one document, other representations have a document for each one
  • if the application is to be heard at planning committee we will notify you of the date of the committee and your rights to speak at committee
  • you will be notified of the decision

Late comments

If you miss the deadline for making comments online you can still write in but we cannot guarantee that the decision will not have been made.

Comments or representations displayed:

  • have not been checked for accuracy
  • are the views only of the author or authors
  • will be given appropriate weight in the consideration and determination of the application by the local planning authority
  • you must include your name and address

    We suggest you:
    • do not include your signature
    • do not include your telephone number
    • do not include any other information you are unwilling to have published on the internet

Every effort will be made to identify representations which contain personal information and any personal information will be removed. Every effort will also be made to identify and remove any defamatory information. Information which is removed will have no part in the consideration and determination of the application.

The name and address of the representor will be published, however If you wish for your name and address to be removed, that can be done but representations that are marked confidential or anonymous cannot be taken into account when an application is considered.

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